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Cash book payment or receipt

For money in or out that is not a customer receipt or a supplier payment (expenses, bank charges, interest, refunds), ask for a cash book entry with the date, who, the amount and what it is for.

Example prompts

Copy one into a chat with AUTOCOUNT connected and change the details to your own.

1. In Company A's book, record a cash book payment on 2026-09-30 from the bank: RM 420.00 for September electricity, paid to the power company.

2. Record bank charges of RM 15.00 and bank interest received of RM 12.35 on 2026-09-30.

3. Key in the expenses on the attached claim form as cash book payments, one per receipt.

Include in your request

• Date, paid to or received from whom, and the amount.
• What it is for (a category your book uses, such as utilities or office supplies) or the account code.
• Paid from or into which bank or cash account (in your words), and the cheque number if any.
• Tax code, only if the expense carries tax.

What happens next

• Your words become the book's accounts through your company's confirmed rules; anything they do not cover is marked Skipped with the reason, never guessed.
• A confirmer types the 4-digit code; a PDF in your book's layout is made for each entry.

Tips

• Customer receipts and supplier payments have their own topics; use those so the invoices are knocked off.
• If the AI says a category is not in your rules, give the account code, or ask a confirmer to add the category on the rules page.

Related topics

• Customer receipt and knock-offAsk for a receipt with the customer, date, amount, where the money went and the invoices it pays; without invoices it stays as the customer's advance.
• Supplier paymentAsk for a supplier payment with the supplier, date, amount, where it was paid from and the supplier invoices it pays.
• Teach the AI your company's wayTell the AI how your company does things or what your words mean, in English, Chinese or Malay; it notes them for your company, and "forget it" removes a note.