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Supplier payment

Ask for a supplier payment with the supplier, date, amount, where it was paid from and the supplier invoices it pays.

Example prompts

Copy one into a chat with AUTOCOUNT connected and change the details to your own.

1. In Company A's book, record a payment to Supplier F of RM 4,860.00 from the bank on 2026-09-28, paying purchase invoice PI-0007.

2. Pay Supplier F RM 2,000.00 by cheque 000987 on 2026-09-29: RM 1,500.00 against PI-0009 and RM 500.00 against PI-0011.

3. Record an advance payment of RM 800.00 to Supplier F on 2026-09-30, not against any invoice yet.

Include in your request

• Supplier name or code, payment date and amount.
• Where the money was paid from (bank or cash, in your words) or the payment method, and the cheque number if any.
• Which supplier invoices or debit notes it pays, as numbered in your book, with amounts for part payments.
• A description, if your company writes one.

What happens next

• You get a preview link; a confirmer types the 4-digit code to save the payment.
• Supplier payments have no printout layout in AutoCount, so no PDF is made for them.

Tips

• If the supplier's bill is not in the book yet, ask for the bill first (purchase invoice or supplier invoice), then the payment.
• Without invoice numbers, the payment stays as an advance to the supplier.

Related topics

• Cash book payment or receiptFor money in or out that is not a customer receipt or a supplier payment (expenses, bank charges, interest, refunds), ask for a cash book entry with the date, who, the amount and what it is for.
• Confirming on your phoneOpen the preview link, check the cards, type the 4-digit code shown on the page, tick the large-amount box if it is there, and press Confirm and post.
• Withdrawing a posted batchA confirmer withdraws a posted batch on its page by typing the code; documents changed in AutoCount since then are left as they are.